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In this digital age, it can be more convenient for board members to simply communicate about association business via email rather than in person, especially when some board members don’t live on-site year-round. However, it is important for boards and management to remember that Florida law requires association business to be conducted at properly noticed board meetings, where unit owners can also attend and voice their opinions. The board should take care not to deliberate over association business or take votes via email, which should be done at open meetings (unless there is a legally privileged issue, which can be discussed at a “closed-door” board meeting). Conducting open discussions at board meetings also helps to document the board’s exercise of its business judgment via the meeting minutes, which can be crucial if a decision is later questioned.
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