Heat events are no longer isolated occurrences; they’re becoming a norm. For multi-residential building association boards and management teams, this poses unique challenges and liabilities.

Understanding Your Responsibility

First and foremost, association boards and management teams have a duty to ensure the safety and welfare of their residents. This isn’t merely an ethical stance; it’s a legal obligation that can have repercussions if not adequately addressed.

Proactive Legal Measures for Heat Events

Employee Guidebook Review: Should the association have employees, especially those working outdoors, it’s paramount to review the employee guidebook with legal counsel. Ensure guidelines are in place for hydration breaks and appropriate uniforms during extreme heat. This isn’t just about employee welfare; it’s about limiting liability.

Architectural Controls & Modifications: If architectural guidelines potentially endanger residents during heat events—like restricting the use of fans—it may be time to revisit these rules. However, any changes should be made in accordance with the building’s bylaws and after thorough legal review.

Outdoor Activity Restrictions: Limiting hours of outdoor activities can be legally advisable to prevent heat-related illnesses. However, ensure that any restrictions are communicated clearly and fairly to all residents.

Invest in Generators: While this seems like an infrastructural suggestion, it’s also a legal one. Power outages during heat events can lead to severe health crises. Having backup power isn’t just about convenience; it might be a critical factor in legal defenses against negligence claims.

Regular Checks on Vulnerable Residents: Ensuring vulnerable residents are safe during heatwaves might prevent potential legal claims. Remember to balance this with privacy laws and residents’ rights.

Engagement with Local Entities: Form alliances with community organizations and local agencies. While they can offer resources like cooling centers, these collaborations can also show the association’s proactive approach, which can be beneficial in potential legal scenarios.

Educate and Document: Keep residents informed about the dangers of extreme heat and the steps being taken to mitigate risks. However, ensure that all communications are documented. This paper trail can be invaluable if the association’s actions ever come into question.

The Legal Cornerstone

In the face of heat events, association boards and management teams must think beyond immediate solutions. The strategies employed should not only address the present challenges but also consider potential future liabilities. Being legally proactive is not just a matter of paperwork; it’s about safeguarding the community and the association itself. 

For tailored advice and strategies specific to your situation, consult our experienced attorneys at Haber Law.